Travel And Accommodation
Purpose
With thousands of people arriving and departing in a short space of time it is essential
that the organisers and competiting Islands are able to manage where / when people
arrive / stay / depart.
Island Travel Plans
Screenshot of creating a Travel Plan
Screenshot: Travel Plans
As the majority of people will be travelling together in one group the system makes use
of the concept of "Island Travel Plans". By using multiple Arrival / Depature plans it simply
becomes a case of giving the plan a descripition, specifying the relevant port and time and then
just allocating people to the relevant plan.
By doing it this way it becomes much easier to manage large groups of people who are travelling
together, as well as making it much simpler / faster to make any changes should travel plans change
as the change only needs to be made once.
Accommodation
Screenshot of managing Accommodation Providers
Screenshot: Accommodation
The Accommodation page allows Site Administrators to manage the various Hotels and other Providers that are going to be providing
accommodation for visitors during the Games.
Apart from the basic requirement of a name for the hotel, other information such as telephone, fax, email, and address can also be
entered so that it is readily available if needed.
The information entered here is then used during the registration process to record which person is staying where during the games.
The Accommodation and Travel Reports also allow users to filter the report by Accommodation by simply selecting it from a dropdown.
Alternative Travel And Accommodation
If necessary, there is also the ability to enter alternative travel and accommodation for a registrant rather than using an Island
Travel Plan.
This is necessary if a person is perhaps staying at a residential address, or has made their own seperate arrangements to get to and
from the games.
Travel is entered in a similar way to creating a travel plan, and the accommodation is simply a textbox.
This information can also be reported on specifically in the Travel and Accommodation reports.
Ports
Screenshot of managing Ports
Screenshot: Ports Management
In much the same way as the accommodation providers, the ports page allows you to maintain the information on the various ports such as airports
and ferry terminals that may be used for arrival / depature to the event.
As with accommodation, this information can be used to filter reports such as the Travel Report, enabling you to easily report on who is arriving
where and when at ease.
Travel Report
Filter Options
- Island
- Sport
- Arrival / Depature Plan
- Arrival / Depature Port
- Registrant Type (e.g. competitor)
- Hotel
- Arrival / Depature Date
Contains
- Island
- Full name
- Registrant Type
- Gender
- Date of Birth
- Passport Number
- Travel and Accommodation Information
- Competing in Sport
See Also