Exis Admin is the backbone of the games operation — handling sport entry forms, competitor registration, accreditation, scheduling, result entry, and comprehensive reporting across thousands of athletes and hundreds of events.
Exis Admin covers the full lifecycle of a games — from early planning through to the final results on the last day of competition.
Islands indicate which sports and events they intend to enter up to a year before the games. Supports online completion, PDF export, and blank printable forms. Administrators can lock forms once the deadline has passed, preventing further changes while preserving read access for Island Coordinators.
Full registration management for thousands of competitors and officials from across the world. Captures personal details, photos, event entries, accommodation requirements, and travel plans. Islands manage their own athletes through their secure portal, with administrators overseeing everything centrally.
Produce customised accreditation passes for the thousands of competitors, officials, and volunteers involved in the games. Pass size, layout, graphics, and content are all fully configurable to meet the specific requirements of each host island.
Set up heats, manage the competition schedule, and record event records across all sports and disciplines. The schedule feeds directly into the public-facing Exis Results site, ensuring athletes, coaches, and spectators always have accurate session information.
Fast and accurate result entry for every event, including medal assignment. Results entered here flow instantly to the Exis Results website, updating the live medal table and all public-facing result pages in real time — no duplication of effort required.
Over 20 reports covering entry forms, registration data, accommodation, travel, competitor sports, event entries, and statistics. Every report can be viewed, grouped, sorted, and column-rearranged on screen before being exported to Excel or PDF for further use.
Exis Admin is used by a wide variety of people with very different responsibilities. A granular role system ensures everyone sees exactly what they need — and nothing they shouldn't.
Complete access to every feature — user management, registration, reporting, accreditation, result entry, and news publishing. Typically limited to a small number of core organisers.
Completes sport entry forms and registers their island's athletes. Access is scoped to their own island only. Administrators can set their account to read-only once entry deadlines have passed.
Can run and export any report across all islands and sports, but cannot view or edit registrant data. Medical and special needs information is restricted to Island Coordinators and Site Administrators.
Responsible for setting heats, managing the schedule, entering event records, and submitting results across all sports. A broader role than Sport Coordinator without full administrative access.
Scoped to a single sport — sets up heats and enters results for their discipline only. These are the people on the ground during the games, feeding live results directly to the public website.
Get in touch to discuss your event requirements and find out how Exis Admin can take the complexity out of running your games.
Contact us today →